Digitizing Seaport’s Assets: One Day from a Port Asset Manager’s Diary

Dear diary,

I wish there was an easier way to share information with the port’s personnel. Today I planned to use the workday for creating a list of all the fire hydrants which are in need of the annual checkup and send the list with coordinates to our subcontractor. But just when I started the task, the phone started ringing.

First Peter, the head of the maintenance crew, called to ask if I had a list of our electric gates. Some of them had a malfunction and all of them need to be tested to ensure truckers don’t get stuck outside the port area.

Just when I found the port’s old road plan Sally from the sales department sent me an email asking where she could find the latest list of available rental warehouses for a possible new client. I advised her to check the lease contracts from the archives as I was busy with the maintenance tasks.

Finally, when I sent Peter the gate list and answered few phone calls regarding the location of different items, I got back to my original plan. I had just opened the list of fire hydrants, when Mike from our stevedoring called and wanted to know if we had other berths with a loading capacity of 20 tons, except the one which was already reserved. One huge tanker had just given an arrival notice. I closed the list and headed to the archive room, as I needed to confirm the loading capacities from the technical drawings.

I managed to use several hours of my workday just for fetching information to my colleagues. Why isn’t there an easier way?

Till tomorrow,
Bill the Port Asset Manager

There is an easier way for Bill – an online asset management platform GISGRO

The first task of our dear imaginary port asset manager Bill would not have needed any spreadsheets or emails. He could have just chosen a category of fire hydrants in GISGRO platform, created an inspection task for each one needed, and sent the tasks directly to the subcontractor via the platform. In GISGRO, all information is in a georeferenced visual format, so when receiving the list, the subcontractor sees all the inspection targets with exact location and guidelines.

Peter, the head of the maintenance crew, wouldn’t have had to call Bill, as he could have used the same platform to easily find the information about the electric gates, even while working in the field. Sally from the sales department could have used the categories and tags of assets in GISGRO; search for a category ´warehouse´ and tag ´available´ gives her a complete list of available rental warehouses for the client. Similar search helps Peter to find all the possible berths for the arriving tanker and the quay’s CAD drawings saved to GISGRO confirms other technical details.

Of course, all this information needs to be uploaded to GISGRO first, but we have made it as easy as possible. See the video below explaining the simple drag & drop asset importing and book a 20-minute meeting with our specialist to discuss more about your port’s digitalization.

Ville Mäkeläinen


+358 44 513 2222


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